Privacy & Legal Notice
This notice explains how Ceremonials (ceremonials.org) collects, uses, and protects personal data provided by visitors and correspondents.
Data Collected
Ceremonials collects minimal personal information necessary to maintain the archive and distribute dispatches:
• Identification Data: Email addresses and names provided voluntarily via submission forms or correspondence.
• Transactional Data: Details of financial contributions processed via Stripe (card details are processed directly by Stripe and are never stored on Ceremonials servers).
• Technical Data: Basic, non-identifying website usage logs and essential cookies collected via Squarespace.
How Data is Collected & Used
Data is collected directly when you subscribe to the mailing list, complete a submission form, submit a voluntary contribution, or communicate via email. Your data is used strictly to:
• Transmit periodic dispatches and updates via electronic post.
• Process voluntary financial contributions to the archive sinking fund.
• Respond to direct correspondence addressed to hark@ceremonials.org.
Ceremonials does not sell, rent, or share personal data with third parties for commercial or marketing purposes.
Third-Party Data Processors
To maintain operations, Ceremonials uses trusted third-party service providers compliant with UK Data Protection standards:
• Squarespace: Website infrastructure, hosting, and subscriber email campaigns.
• Google (Workspace / Forms): Data intake and electronic correspondence routing.
• Stripe: Secure processing of voluntary contributions.
Storage & Security
Personal data is stored securely in password-protected systems utilizing multi-factor authentication. Data is retained until you request its removal or unsubscribe from the mailing list. Unsubscribe requests are processed immediately via the link provided in every dispatch.
Your Rights
Under UK Data Protection law (UK GDPR), you hold the following rights regarding your personal data:
• Right to Access: Request a copy of the personal data held about you.
• Right to Erasure: Request the permanent deletion of your data from all active databases.
• Right to Rectification: Request corrections to inaccurate or incomplete information.
To exercise any of these rights, contact: hark@ceremonials.org. Requests will be addressed within 30 days.
Cookies
This website utilises essential cookies provided by Squarespace to ensure site security, core functionality, and basic traffic metrics. You can manage or disable cookies at any time through your web browser settings.
Regulatory Authority
If you have concerns regarding how your data is handled that cannot be resolved directly, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):
Telephone: 0303 123 1113
Website: ico.org.uk
Terms of Use
By accessing or using ceremonials.org, you agree to the following conditions:
8. Intellectual Property
All original text, audio recordings, visual materials, and archival records published on this website are the property of Ceremonials unless otherwise stated. Material may not be reproduced, redistributed, or repurposed for commercial use without prior written consent.
9. Voluntary Contributions
Financial support provided through the archive sinking fund link (via Stripe) constitutes a voluntary, non-refundable contribution toward the ongoing operational costs and maintenance of Ceremonials. Contributions do not convey ownership, equity, or entitlement to commercial goods or services.
10. Site Access & External Links
This archive is provided on an "as-is" basis for informational and cultural purposes. Ceremonials reserves the right to modify, suspend, or archive content at any time without notice. Where this site provides links to third-party platforms or resources, Ceremonials assumes no responsibility for the content, privacy practices, or operations of external sites.